You can assign beds to patients when they are admitted to a residential facility or program. To assign beds, you must first define bed locations within a building used by the facility or program.

This topic contains the following sections:

Add Patient Beds

You can use DrCloudEHR to manage bed allocation in a residential facility. To manage bed assignments, you must first add the following in DrClouldEHR:

  • Building containing beds
  • Floors withing the building containing beds
  • Rooms on each floor containing beds
  • Beds within each room

Add a Building

Add a building containing beds used by a facility. 

  1. Click the  Practice  tab.
  2. Click Administrative in the left navigation menu. 
  3. Click  Bed Board, and then click Buildings.
  4. Click  Add. 

  5. Select the facility, and the enter the building code and name used in the organization.
  6. Click  Save.

Add a Floor

Add a floor within a building.

  1. Click the  Practice  tab.
  2. Click Administrative in the left navigation menu. 
  3. Click  Bed Board, and then click Floors.
  4. Click  Add. 

  5. Select the facility and the building, and then enter the floor code and floor name used in the organization.
  6. Click  Save.

Add a Room

Add a room within a building.

  1. Click the Practice  tab.
  2. Click Administrative in the left navigation menu. 
  3. Click Bed Board, and then click Rooms.
  4. Click Add. 

  5. Select the facility, building, floor, and room type, and enter a room number.
  6. Click  Save.

Add a Bed

Add a bed within a building.

  1. Click the Practice tab.
  2. Click Administrative in the left navigation menu. 
  3. Click Bed Board, and then click Beds.
  4. Click Add. 

  5. Select the facility, building, floor, room number, room type, and gender the bed is used for. Also add a bed number and select the bed's status.
  6. Click Save.

Check Room Availability

Check for available beds you can assign to patients. You must log in to DrCloudEHR as a user with Admission privileges to check the availability of rooms.

  1. Click the Practice tab.
  2. Click Administrative in the left navigation menu. 
  3. Click Bed Board, and then click Check Room Availability.
  4. Enter search criteria for available rooms by facility, building, floor, bed type, and date.
  5. Click Check to search for available rooms. The page displays available rooms that match your criteria.
    • Click the Details link for a room to view room details.
    • Click the Show Wait List icon to view the wait list for the bed.


Book a Bed for a Patient

You can book a bed for a patient when you admit the patient to a residential facility or program. 

  1. Click the Patients tab, and then search for the patient.
  2. Hover over the Patient Info tab at the top of the Patient Summary Chart page, and then click Admit/Pause/Discharge in the list.



  3. Click the New Admission button. 
  4. Click Check Room Availability.
  5. Enter search criteria for available rooms by facility, building, floor, bed type, and date.
  6. Click Check to search for available rooms.
    The page displays available rooms that match your criteria.
  7. Click the Book link in a tile to book the bed.